Project management is truly a thing that people love as well as hate. A project often requires a longer time commitment, which means more risks are taken. It is both a goal and a challenge for every manager to complete the project at the lowest possible cost, but not every project can be done “on time”.
Has ever experienced such problems?
Like always running overtime when a plan has been made at the beginning?
All these problems are caused by poor project schedule management!
How does Tracup assist to improve work efficiency?
As one of the best collaborative platforms in the market, Tracup provides multiple solutions for users.
Step 1: Creating projects with clear standards
This stage is the start-up phase of a new project. A good start can provide an excellent basis for subsequent development. Once the team’s objectives are defined, the project can be created and start to be managed on Tracup.
A little tip: Apart from the necessary task descriptions, it would be better to include clear measurements. The goal is the direction and the measures show us how to progress in the right direction. Most importantly, don’t forget that measures must be quantifiable.
In addition, users can distinguish between different tasks within a project by categorizing them in different colors. With multi-project management, workbench partitioning can be understood at a glance.
Step 2: Project planning: splitting up tasks and making work detailed
This stage will analyze the [Assignment] in Tracup‘s [New Tasks]. To break down the tasks into smaller pieces, Tracup can only assign tasks to one person. The purpose of not assigning more than one person to a task is to avoid disputes by assigning tasks to individuals precisely, with only one manager in charge of each task and the rest of the people involved in the task can be set as followers. If more than one person is assigned to a task, it creates a lack of clarity in the distribution of responsibilities in the work process, which is also a big problem in the workplace. Using task completion as a measure might be better at this juncture.
Step 3: Project execution: good project splitting and efficient team communication
Tracup allows users to add subtasks to track progress, and technicians can use this tool to manage their pending, ongoing, and processed tasks. For project managers, the logs also allow them to view the progress of each project member’s work and give them an overview of the project’s progress and allow them to communicate any problems they find.
Try using [My Workbench] to manage all the issues in projects! It will make communication easier, which can save costs and make teamwork more efficient.
Step 4: Project monitoring and control: understanding schedules and monitoring project progress
Managers need to monitor and control the project during the project management process to keep the project developing in the direction envisaged as much as possible. Tracup is a useful tool for monitoring projects. Users can keep up to date with information about the project in the [Overview] section.
By viewing the completion status of each task through the [Statistics] in the project section, users can know how the project is progressing and better control the schedule of the project. Besides, there is also a Gantt chart to check individuals’ progress and know how well the team members are doing to make appropriate adjustments.
Step 5: End of the project: summarise the strengths and weaknesses
At the end of a project, the result needs to be recorded. At this time, a project review can be done to absorb the experience gained during the process to better guide the next one.
With the [visual diagram] in Tracup, it is easy to summarise a completed project and analyze what worked well, what was not good enough and what are the reasons. In this way, developers can reference previous projects and avoid the same mistakes before starting a new task.
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