Have you ever had this kind of trouble? When you are at work, or at the end of the day, you are tired and exhausted, but actually, you do nothing at all. If you do have this kind of trouble, I will use Tracup to help you solve it.
How to improve efficiency at work
Today we will talk about how to reduce task switching and improve work efficiency. The most common cause is that time is divided into pieces. We had to switch between different platforms and keep switching. This will continue to deplete our concentration and emotions.
At this time, we need to set a short focus time and do only one thing.
Set a 25-minute deep working time, or a little shorter. Temporarily block your phone and email and go all out to do something. If you can maintain 3-4 short concentration periods in the morning, Then, there will be a considerable improvement in work efficiency.
The second is to split complex tasks and visualize the progress of work.
Visual feedback can also help boost morale and enhance the sense of accomplishment of the work. Simple tasks by ticking in the list Complex tasks often take a while to complete. At this time, in addition to the Gantt chart, we can list the current projects through a piece of paper, and visualize the progress of complex work with the proportion of progress bars or pie charts. At the end of the day’s work, summarize your progress today compared with the past, and recognize your efforts and achievements,
The third is to plan for tomorrow’s work in advance, reserve blank time, prioritize the things that have not been done today, and try to set aside free time for emergencies.
If it goes well, spend your free time innovating and planning, reflecting on what has already been done and what else can be improved. Instead of adding additional tasks immediately. To improve work efficiency, first of all, to improve the quality of output per unit of time, followed by a quantity, and finally to work hours. Maintaining work enthusiasm and emotional stability by reducing switching between tasks is key to improving work efficiency. The above is the most effective way to improve work efficiency, choosing a favorable tool for more efficient work is also a top priority. Today I would like to share with you a collaborative project management tool that I use. Tracup is a team collaboration platform that enables quick project creation in a variety of ways and intuitive monitoring of projects, making it easy to get started in one minute! You only need one account to manage projects at the same time, both what you create and what you participate in. Not only the three points mentioned above can be satisfied, but the statistics, dynamics, members, and problems of the project can be seen. If you are interested, you can try it today!
Why templates lead the ways
Work templates are used to create and process tasks at various stages of the management process.
Obviously, Work is an important part of practically everyone's life; whether you're new to the business or starting a project for the first time, work templates will come in handy.
When creating a work template, it needs to be set according to the specific requirements, scenarios, conditions, resources, time, personnel, process, collaboration and other factors of the task, which is often a very difficult and tedious challenge.
Furthermore, these templates save you time and effort when developing the scope of work document from scratch, which is very useful when working on many projects at the same time.
Before proceeding, you need gain an understanding of project management tasks. The work refers to the specific agreement and list of services that you are expected to provide. It is an essential onboarding document because it drafts all project specifics.
The template typically outlines the task and specifies what you will and will not cover during the assignment. It covers the following topics: work scope, life cycle, timeline, milestone, due date, deadline, revision conditions, size, payment method, payment terms, and many more, and saves time by providing standardized templates and get work start in a rapid way based on mainstream workflow in the specific scenario of various industries.
Use work templates for most tasks that everyone is working on to save time. Everything will be in its rightful place.
You only need to make a few clicks, inputs and edits to be ready to go. Here are some popular templates that you may get for free:
Free work templates for your convenience
You have more productive work to do than creating a unique work document for each task you perform.
Now you can click on the Template Center, choose the free templates that meet your requirements, and make the necessary changes before delivering them. In addition to using work templates, you can also benefit from less common productivity templates.
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